Equipment Use Guidelines

STUDENT MEDIA EQUIPMENT USE GUIDELINES:
  1. SCTV provides the use of its equipment to those students involved directly in SCTV or to students involved in a registered Student Media Print organization; and only for projects pertaining to SCTV and registered Student Media Print organizations.
  2. Everyone requesting equipment must:
    1. Currently be enrolled as a UCSC student, and a member of SCTV or a Student Media Print organization.
    2. Request only equipment specifically for a Student Media organization project.
    3. Successfully complete the SCTV equipment certification workshop for the equipment they are planning to use prior to submitting any equipment checkout requests for that equipment.
    4. The SCTV Equipment Certification Process includes the following:
      1. General Certification: Members who have completed the General Certification and the corresponding quiz are able to work on set of productions for the various orgs.
      2. Cameras 101: Members who have completed the Cameras 101 workshop and the corresponding quiz are allowed to checkout cameras and lenses.
      3. Audio & Lighting 101: Members who have completed the Audio & Lighting 101 workshop and the corresponding quiz are allowed to checkout lighting and audio gear.
      4. In order to checkout other advanced equipment or become more familiar with editing you must take an Advanced Certification or Editing 101 Workshop.
  3. SCTV regular programming has priority over other equipment checkout requests. Requests are processed in the order that they are received.
  4. General equipment checkout request forms must be filed at least 2 business days prior to date of requested checkout.
  5. Multi-Camera checkout request forms must be filed two or more weeks prior to date of requested checkout.
  6. Members requesting equipment for more than 3 days must attach a shooting schedule. Equipment checkout requests will only be processed during Equipment Team Hours. See Front Page for exact times
  7. S​CTV will hold the borrower financially responsible for all damage or loss of equipment while checked­ out under user’s name (this responsibility extends to any damage caused to the equipment or loss of equipment by any other individual(s) while equipment is checked out under user’s name).​ This includes but is not limited to the following: intentional and unintentional damage, misuse, neglect, marring or scratching, theft of any nature, etc.
  8. The borrower must return all equipment as scheduled in proper working order. The borrower agrees to provide for the repair or replacement of any and all items in the event of damage or loss.
  9.  If equipment is lost, stolen or returned damaged, appropriate fines will be charged to student’s account. Payments must be made in full or UCSC enrollment and/or transcript requests will be denied.
  10. Late Return Notification: Equipment must be returned by the scheduled time, as other users may be scheduled to checkout the same equipment, and the check in and checkout process takes time. If a member knows that they will be late for a checkout or check in, they are obligated to email us immediately. Penalties may include suspension of access to equipment.
  11. Late Equipment Checkout Notification: Borrowers must inform via email to the Student Media Equipment Manager no later than 2 hours prior to scheduled checkout time to avoid any penalties. Penalties could include immediate inability to checkout equipment, and/or temporary suspension of access to equipment checkout. If user is late to checkout equipment, other users’ equipment checkout requests will immediately be considered. It is Student Media and SCTV’s desire to extend maximum access to equipment to qualified UCSC students.
  12. All equipment must be picked up and returned by the individual who is listed on the checkout form. If at any time the equipment is transferred to another member, both individuals must complete a Transfer of Custody form and present it upon check in. 
  13. Borrowers who neglect proper checkout and return policy guidelines will be barred from further equipment use. Neglect of Student Media SCTV Equipment Use Guidelines will result in penalization including removal of access to equipment checkout and appropriate fines for lost or damaged equipment. Neglect of equipment use guidelines by multiple members of a specific organization could lead to sanctions against the specific organization up to and including suspension of equipment checkout access.

Resource Guides

Visual Inventory
Take a look at our equipment inventory before filling out a checkout form. There may be more equipment than you know.
Visual Inventory
Export Settings
Exporting your content correctly is very important. Check out this guide on export settings to see how to export a file that matches your needs.
Export Settings
DSLR Workshop
If you are looking to expand your knowledge of DLSR cameras, this guide will help you. It covers exposure, white balance, lenses and cinematography.
DSLR Workshop
Color Grading
Color grading can be a key element of getting a cinematic or stylized look for your content. Read this guide if you are interested in changing colors or exposure in post production.
Color Grading
Lens Guide
If you would like to learn more about the different types of lenses used for DSLR filmmaking, this guide will give you all of the information that you need.
Lens Guide
H4N Troubleshooting Guide
If you are a frequent user of our Zoom H4N, this troubleshooting guide will help you avoid any unwanted problems during production.
H4N Troubleshooting Guide
H4N vs Tascam
Most people don't know that we have two different audio recorders available for checkout. This short guide will explain the differences between the two to help you decide which option is best for your production.
H4N vs Tascam
60D Troubleshooting Guide
If you are new to Canon cameras, this guide will help you troubleshoot physical settings and menu operations. For more information, refer to the DSLR workshop.
60D Troubleshooting Guide
JVC Troubleshooting Guide
If you are new to a camcorder interface, this guide will help you troubleshoot physical settings and menu operations.
JVC Troubleshooting Guide
GoPro Troubleshooting Guide
This guide will help you navigate the GoPro interface.
GoPro Troubleshooting Guide
Tascam Troubleshooting Guide
Avoid any audio problems during production by looking through this quick guide.
Tascam Troubleshooting Guide
SCTV Prop Inventory
Checkout all of SCTV's props here
SCTV Prop List